The “Company” refers to Oil Nut Bay Property Rentals Limited. The “Client” refers to the party requesting this reservation.
Deposits and Payments:
A deposit equal to 50% of the total (inclusive of the government tax and service fee) is due at the time of booking. The balance of the rental rate is due no later than 30 days prior to the arrival date (90 days prior for groups of 4 or more Suites and Villas as well as Festive bookings for Villas. 60 days prior for groups of 3 Suites and Villas as well as for Festive bookings for Suites). For reservations made less than 30 days prior to arrival, a 100% deposit is due at the time of booking. The Company reserves the right to cancel the booking if any payment is not received when due hereunder, and in this event, the Client will be deemed to have forfeited the Deposit. Payment can be made by wire transfer or credit card.
Cancellation Policy:
Client is strongly urged to obtain insurance for protection against certain risks associated with travel, including but not limited to Client’s inability to complete the reservation contemplated by this Booking Agreement. Any cancellations or requests for changes to the booking (such as date changes or changes in the number of persons in a group) must be made in writing.
VILLAS
- 31 days before arrival: a full refund of the 50% deposit will be granted
- 30 days or less before arrival, no shows and early departures: will be charged at 100% of total reserved nights per villa
- Festive Bookings included in the period of 12/20/2024 – 01/04/2025 (including):
- 91 days before arrival: a full refund of the 50% deposit will be granted
- 90 days or less before arrival or no shows and early departures: will be charged at 100% of total reserved nights per villa
SUITES
- 31 days before arrival: a full refund of the 50% deposit will be granted
- 30 – 16 days before arrival: will be charged at 50% of total reserved nights per suite
- 15 days or less before arrival, no shows and early departures: will be charged at 100% of total reserved nights per suite
- Festive Bookings included in the period of 12/20/2024 – 01/04/2025 (including):
- 61 days before arrival: a full refund of the 50% deposit will be granted
- 60 days or less before arrival or no shows and early departures: will be charged at 100% of total reserved nights per suite
GROUPS OF 3 SUITES AND VILLAS
- 61 days before arrival: a full refund of the 50% deposit will be granted
- 60 days or less before arrival or no shows and early departures: will be charged at 100% of total reserved nights per suite & villa
GROUPS OF 4 OR MORE SUITES AND VILLAS
- 91 days before arrival: a full refund of the 50% deposit will be granted
- 90 days or less before arrival or no shows and early departures: will be charged at 100% of total reserved nights per suite & villa
General:
The Terms & Conditions are applicable to the Client’s villa rental and are hereby incorporated into this agreement by reference. No modifications to the Terms and Conditions shall be valid unless expressly accepted and confirmed in writing by the Company.
Construction Noise:
The Client acknowledges and accepts that the rental villa may be located within the vicinity of construction activity and that noise from such activity may be heard from the villa during working hours.
Security Deposits:
The Client is required to provide the Company with a valid credit card number as collateral for any loss or damage to the rental villa or its contents during the time of occupancy of the Client. The Company reserves the right to charge the Client’s credit card for any damage or lost items. The Client will be notified before any charges are applied to his/her credit card. An additional cash deposit may be required as collateral for any telephone and/or miscellaneous charges not included in the rental fee. The cash deposit, if any, shall be held by the Company as collateral for any unpaid telephone charges made during the time of the Client’s stay at the rental villa. The cash deposit shall also be held as collateral for any other costs incurred during the time of the Client’s stay at the rental villa that were not explicitly included in the rental fee. It is possible for a cash deposit to be held for up to six months following the Client’s departure from the rental villa.
Pets:
No pets are allowed in the rental villa without the prior consent of the Company. No pets are allowed at the Beach Club or other resort facilities at any time.
Smoking:
Smoking is strictly prohibited inside and around the rental villa. A minimum penalty of $500.00 will be imposed for any evidence of smoking in or around the rental villa including, but not limited to smell, discoloration, or burn marks.
Personal Property:
The Company is not responsible for any loss or damage to personal property belonging to the Client and/or his/her guests.
Ferries:
Upon arrival at Beef Island Airport, a taxi representative will greet and usher the Client to the Trellis Bay ferry dock (2-minute taxi). From there, it is a 35-minute ferry to Oil Nut Bay. The taxi and ferry transfer to Oil Nut Bay is $500.00 for groups up to 4 passengers, $600.00 for groups with 5-8 passengers, and $700 for groups with over 8 passengers. To ensure transfers to and from Oil Nut Bay, the Client must communicate his/her travel details to the Company’s concierge. If Client is arriving to another island, the Company’s concierge will contact the Client to arrange transfer to Oil Nut Bay. The cost of transfer will be conveyed to the Client upon confirmation of arrival details. The Company offers scheduled ferry transfers between North Sound locations between 5:30 am and 11:10 pm. Transfers are $40 per person, round trip with a maximum charge of $200.
Use of Villa:
The Client may not use the rental villa for any purpose other than that of a private residence for the accommodation of the Client and his or her guests unless otherwise agreed upon in writing by the Company. The Client shall not engage in any activity or practice that may be or become a nuisance or annoyance to the Company, the villa owner or the occupants of adjoining land or that might invalidate any insurance policies in effect for the rental villa. The Client must inform the Company how many individuals will be staying at the rental villa during the reservation period. If the Client intends to host a social event such as a wedding or party, it is required that the Company is notified prior to the Client’s arrival at Oil Nut Bay. The Client shall not sublet or assign the rental of the rental villa.. A valid driver’s license is required to operate a motor cart at Oil Nut Bay.
Tidiness and Damage:
The Client shall inspect and ensure, within four hours following check-in, that the rental villa and all furniture, fixtures, golf carts and effects are in good order and condition and shall promptly inform the Company of any damage caused to the rental villa or its contents during the reservation period. The Client shall incur all charges for any such damage and for any missing items as determined by the Company.
Substitution:
In the event that the rental villa changes ownership or is unavailable, out of order, or deemed substandard by the Company for any reason, the Company reserves the right to either: (a) substitute the rental villa with comparable accommodation; or (b) CANCEL the reservation and refund the full deposited amount.
The Company’s Responsibilities and Exemptions:
The Company does not accept any responsibility for the acts or omissions of the Client, the villa owner or any other third parties. The Company shall not be liable for any neglect, default, or failure on the part of the villa owner, its servants or representatives.
Issues During Stay:
The Company must be alerted by Client prior to departure of any issues during stay.
Disputes:
In the event that any dispute should arise between the Client and the Company that cannot be resolved speedily and amicably, the matter(s) in question shall be resolved by arbitration in the British Virgin Islands in accordance with the laws of the British Virgin Islands.
Indemnification:
The Client agrees to release the Company and the villa owner from, and to indemnify and hold harmless the Company and the villa owner against, any and all claims, demands, fees, causes of action, liability, loss, damages claims, injury or death, costs and expenses, including attorney fees by whomsoever made, arising out of or connected in any way with, directly or indirectly, the Client’s use of the rental villa. The Company shall be deemed to include its members, owners, officers, directors, employees, agents, representatives, successors and assigns, and the Client shall be deemed to include the Client’s invitees, employees, agents, successors and assigns and independent contractors.
General Liability Release:
Client hereby covenants and agrees that neither the Company nor any of its affiliates, subsidiaries, employees, officers, agents, or assigns (hereinafter “Released Parties”), may be held liable or responsible in any way for injury death or damages to any person that may occur as a result of Client’s participation in any land or water activity at Oil Nut Bay. The Client understands that the activities the Client may engage in while at Oil Nut Bay involve certain risks which may include but are not limited to:
- Collision with other participants, watercraft, land craft or other objects
- Client’s physical ability, ability to operate equipment and/or ability to swim
- Exposure to the elements including sunburn, heatstroke, sun poison, and/or dehydration
- Present of animal, insect or marine life
- Equipment failure or operator error
- Changing conditions including water currents, waves, wind, weather, and storms
In consideration of being allowed to partake in activities and use the facilities at Oil Nut Bay, I hereby personally assume all risks for any harm, injury or damage that may befall me while on the Oil Nut Bay premises. I further release, exempt and hold harmless the Company, its affiliated entities and the owner of the rental villa from any claim or lawsuit. I expressly assume all financial responsibility for the full and complete cost of any damage to or loss of property during any activity at Oil Nut Bay.
I have carefully read this agreement and fully understand its contents. I am aware that this is a release of liability and a contract between myself and the Company and agree to it of my own free will. I agree to adhere to the terms stated herein as a condition of my use and the use of my family, guests, and invitees of this vacation rental property. I accept responsibility for all monies owed under this Booking Agreement.